26 Jan
2023
Full-Time Executive Assistant – Shomolu
Job Description
The Executive Secretary ensures that all of the company’s business divisions are working together harmoniously and effectively. Provides timely and customer-focused service to both internal and external stakeholders. An employee who processes invoices and expense reports.
Job Title : Executive Assistant
Location : Shomolu, Lagos, Nigeria
Salary : $ 27.12 per hour.
Company : MongoDB
Job Type : Full-Time
Qualifications:
- Assist the associate/assistant vice president or director in charge with high-level administrative tasks. Managing and coordinating these responsibilities, as well as communicating with all parties involved in accordance with their individual needs and goals, fall to the executive assistant.
- To ensure that everyone in the firm is on the same page and talking with one another, it is important to engage with other departments organically.
- In order to improve efficiency, examine the needs of the workforce, operations, and patterns of production.
- you are responsible for seeing to it that the office operates well on a daily basis. As a result, this employment includes responsibilities such as welcome guests, maintaining meeting rooms, and other assigned tasks.
- Participate in the development of presentation materials such as slide decks and talking points, as well as plans, papers, and files, and provide frequent status reports.
- Establish and manage company-wide tools and activities that support the overall business objectives by integrating different strategic, programmatic, and tactical contributions.
- For the benefit of the Deputy Superintendent and the Superintendent’s Office, you should attend meetings and take notes, or at the very least be made aware of them as soon as they begin.
- Clerical, secretarial, and administrative tasks are handled by a personal assistant who plans and implements them. Predicts and anticipates the operational needs of the Deputy Superintendent and the Superintendent’s Office in a proactive way.
- Write and edit emails, prepare memoranda and other correspondence on behalf of the SVP, as well as help the SVP in other administrative duties.
- conducts telephone conversations with other municipal departments and authorities. These conversations may include answering a variety of questions with sensitivity and judgment.
Skills:
- Knowledge with Microsoft products, virtual platforms and room A/V systems is a must. You should also be open-minded about learning about and using new technologies.
- Must have expertise assessing employee and organizational performance, making process adjustments as necessary, and implementing accepted suggestions.
- The capacity to work independently, manage priorities, work on many projects concurrently, utilize sound judgment and initiative, and meet/exceed deadlines is required. Boost productivity.
- In-depth understanding of director or executive office administrative and coordinating activities.
- Has a documented track record of paying great attention to detail, a strong dedication to customer service, and a collaborative work style.