9 Feb
2023
Part-Time Receptionist/Facilities Assistant – Amer
Job Description
The ideal candidate will be detail-oriented, organized, and capable of handling a variety of assignments in addition to sporadic HR administration. The ideal office administrator would be extremely well-organized, meticulous, watchful and correct, vivacious and self-motivated.
Job Title : Receptionist/Facilities Assistant
Location : Amer, Rajasthan, India
Salary : $ 23.1 per hour.
Company : Jazz at Lincoln Center
Job Type : Part-Time
Qualifications:
- Oversee facility maintenance; serve as liaison with local property management and working with building personnel and appropriate internal contacts.
- Complex clerical duties are carried out, such as typing messages and reports, processing forms, answering questions, making referrals, and setting up meetings.
- Performs a wide variety of administrative, clerical, recordkeeping, bookkeeping, file review and support duties.
- Manages employees and their activities, such as scheduling, timekeeping, and performance reviews.
- Is part of the company’s administrative operations team, which develops and implements strategies to better serve the company’s internal and external customers.
- Maintains office services by managing office operations and procedures, directing communications, developing file systems, reviewing and approving supply requests, and allocating and supervising clerical duties.
- Provides information to the general public about the division’s offerings; periodically makes recommendations to upper management on how to improve the division’s operations.
- Manage the day-to-day activities of the office, including the activities of secretaries, administrative assistants, and conference room staff (mail, document reproduction and hospitality)
- Organize and run frequent workplace events, such as client and company development gatherings and charity events.
- Maintain office security procedures and make sure the office complies with the firm’s legal business continuity obligations.
Skills:
- Proven expertise at the top level in management, communication, and organization.
- A bachelor’s degree and at least seven years of management experience in a midsize or larger professional services firm are required.
- Excellent familiarity with the Microsoft Office suite (Outlook, Word, Excel, and PowerPoint) and a demonstrated capacity for learning and applying new technological concepts rapidly.
- A calm composure in the face of competing demands and short deadlines.
- Able to prioritize and multitask in a high-pressure, precise setting.