9 Feb
2023
Full-Time SECRETARY II – Al-Jīzah
Job Description
Working in tandem with all business groups, an Executive Secretary ensures a sense of coherence, cohesion and openness. Coordination with internal and external stakeholders is provided, with an emphasis on customer satisfaction. Invoice payments and expenditure reports are processed.
Job Title : SECRETARY II
Location : Al-Jīzah, Al-Jīzah, Egypt
Salary : $ 27.87 per hour.
Company : The New York Times
Job Type : Full-Time
Qualifications:
- Aide the SVP with things like writing and editing emails, making memos, and setting up meeting agendas, as well as other things.
- Provide a broad variety of strategic, programmatic, and tactical assistance to the establishment and ongoing maintenance of organization-wide tools and activities that support the organization’s overall aims.
- Interact organically with all business areas throughout the firm to ensure harmony, coherence, and communication.
- Assist in conferences and keep the Deputy Superintendent and Superintendent Office abreast of any changes that occur, or keep them informed of meetings as soon as they occur.
- Create presentation materials, such as slide decks and talking points, as well as papers and files, and provide frequent updates on the status of the project.
- Serve as administrative and secretarial support to the authorized associate/assistant vice presidents and directors, as well as their employees, in a sophisticated, diversified, and discreet manner. Although specific activities will vary depending on needs and priorities, they will include overall coordination and management of executive assistant activities, such as calendar management and support, committee and event management and support for meetings, travel coordination and management, and communication with key stakeholders.
- handle a broad variety of questions from other municipal departments and authorities over the phone.
- As a personal assistant, you’ll organize and supervise the completion of administrative responsibilities. Operational demands of Deputy Superintendent are predicted and anticipated in a proactive manner by this individual.
- The best way to enhance efficiency is to keep a close eye on how many people are needed, how things are going, and how productive they are.
- As a member of the administrative staff, aid in the smooth running of the office on a daily basis. In addition to providing back-up executive level support, this role also includes responsibilities such as receiving guests, maintaining conference rooms, and helping with other assigned tasks.
Skills:
- the capacity to assess and propose process modifications, as well as to implement those suggestions.
- Displayed a strong dedication to customer service and a collaborative work style, as well as a proven track record of paying special attention to the little details.
- Understanding the duties of an executive office administrator
- Having the ability to work independently, prioritize, handle many activities at the same time, use sound judgment and initiative, and meet or exceed deadlines is essential. Improve the quality of your work.
- Exhibit remarkable knowledge of office technology such as Microsoft products, virtual platforms, and room A/V systems, as well as a desire to pick up and master new abilities as required.